Policies

The Policy and Compliance Manager is responsible for facilitating the coordination of policy development for all Red Deer Polytechnic institutional policies and procedures. These are distinct from the Board of Governors' policies. 

Under the Policy and Procedure Framework, policies are written and revised on the basis of an approved policy plan. Any individual at Red Deer Polytechnic may submit a proposal to create, revise or rescind a policy by submitting a Policy Vetting Form. 

Questions regarding the content of a particular policy or procedure should be directed to the Policy Administrator or Procedure Administrator as identified in the document.

The official version of any Polytechnic policy or procedure is the electronic version published on this page.

Report broken links on this page to policy [at] rdpolytech [dot] ca (policy[at]rdpolytech[dot]ca).

Institution-wide policies are categorized as follows:

Academic | Administration | Finance | Health, Safety and Wellness | Information Management and Technology | People and Culture | Research | Student

Type Ctrl + F (find) to search for key words in the policy or procedure title.

Academic

• Academic Calendar Policy 
  • Academic Calendar Procedure 
• Academic Freedom Policy (Under review) 
  • Academic Freedom Complaints Procedure (Under review)
• Academic Policies Procedure 
• Academic Schedule Policy (Under review - Academic Policy Committee)
• Academic Standing Policy
  • Academic Standing Procedure
• Accommodations for Students with Disabilities Policy 
  • Accommodations for Students Procedure 
• Admission to Credit Programs Policy 
  • Admission Procedure 
• Assignment of Academic and Billing Credits to Courses Policy 
• Co-curricular Record Policy
• Course Add, Drop, and Withdrawal Policy (Under review - Academic Policy Committee)
  • Course Add, Drop, and Withdrawal Procedure
• Course Outline Policy 
  • Course Outline Procedure
• Faculty Performance Policy (Revised - effective July 6, 2023, previously listed under People and Culture)
  • Faculty Performance Procedure (Under review)
  • Student Feedback Instrument (SFI) Interpretation Manual
• Final Examinations Policy
  • Final Examinations Guidebook 
• Grading and Assessment of Student Learning Policy 
  • Grading and Assessment of Student Learning Procedure 
• Graduation and Completion Policy
  • Graduation and Completion Procedure 
• Program Structure and Definitions Policy 
• Program Quality Assurance Policy 
  • Program Development Procedure 
  • Curriculum Development, Redevelopment, and Documentation Procedure (Under review - Academic Policy Committee)
  • Formative Program Review Procedure
  • Annual Program Improvement Procedure
  • Apprenticeship Program Review (QIPR) Procedure
  • Credit Program Review (QIPR) Procedure
  • Credit Program Review - Degrees Procedure 
  • Accredited/Externally Approved Credit Program Review (QIPR) Procedure
  • External Reviewer for Program Review (QIPR) Procedure
• Recognition of Prior Learning and Transfer Credit Policy
  • Assessment of Prior Learning Procedure
  • Transfer Credit Procedure 
• Research, Scholarly Activity, and Scholarship Policy  
  • Approving School Scholarship Standard Documents Procedure 
  • Research, Scholarly Activity, and Scholarship Procedure 
• Student Appeals Policy 
  • Student Appeal Procedure
  • Student Appeal Form
• Student Awards Policy  
• Student Rights and Responsibilities Policy (Revised - August 21, 2023) 
  • Academic Misconduct Procedure
  • Non-Academic Misconduct Procedure
  • Reappraisal of Final Grade Procedure (Revised - September 22, 2023) 
  • Reappraisal of Graded Term Work Procedure (Revised - September 22, 2023) 
  • Reappraisal of Final Grade or Graded Term Work Form
• Timetable Development for Programs Policy 
• Work Integrated Learning Policy (Under review - Academic Policy Committee) 
  • Work Integrated Learning Procedure

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Administration

• Alcohol at Polytechnic Events and Facilities Policy
  • Alcohol at Red Deer Polytechnic Procedure
  • Appendix A - Red Deer Polytechnic Liquor Licence Summary
• Brand Standards Policy
  • Social Media Manual
• Committees Policy
  • ​Committees Guidebook
  • Terms of Reference Template
• Copyright Policy
• Credit Program Suspension, Cancellation and Reinstatement Policy
• Death of a Polytechnic Community Member Policy (Under review)
  • Response to the Death of a Student Procedure 
  • Response to the Death of an Employee Procedure
  • Response to the Death of a Board of Governors Member Procedure
• Enrolment Limits in Credit Courses Policy
• Facility Booking and Rental Policy
  • Facility Booking and Rental Procedure 
• Facility Planning and Space Allocation Policy
• Freedom of Expression Policy
• Green Housekeeping Procedure
• Hazardous Material Disposal Procedure
• Honorary Degrees Policy  
  • Honorary Degrees Nomination Procedure
• Indigenous Initiatives Policy (In development)
• Learning Management System Policy
• Media Relations Policy 
  • Media Relations Procedure
• Non-credit Programming Policy (Under review)
• Partnerships with External Organizations Policy
• Policy and Procedure Framework Policy (Under review)
  • Policy and Procedure Framework Manual
  • Policy Vetting Form
  • Academic Policies Procedure 
  • Administrative Policies Procedure (Under review)
  • Policy Template
  • Procedure Template
  • Manual Template
  • Policy Cover Sheet
  • Policy Feedback Form
  • Policy Approval Request Procedure (Under review/updating)
  • Policy Approval Request Form 
• Professors Emeriti Policy
  • Professors Emeriti Nominations Procedure 
• Risk Management Policy
• Sales, Canvassing, Promotion, and Advertising on Campus Policy
• Service Review Policy
• Universal Design Policy (Under review)

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Finance

• Asset Disposal Standard Practice  
• Cash Collection and Deposits Policy
• Gift Acceptance & Management Policy
• Hosting and Business Expenses Policy
• Investments Policy 
  • Discretionary Manager Performance Procedure
• Purchasing Policy 
  • Purchasing Procedure 
  • Fee for Service Contracts Procedure 
• Reserves Policy
  • Reserves Procedure
• Signing Authority and Contractual Commitments Policy 
  • Delegation of Signing Authority Procedure (Revised - effective October 2, 2023)
  • Procedure for Executing Contracts and Agreements and Authorizing Transactions
  • Electronic and Digital Signatures Procedure
• Sponsorship Fundraising Standard Practice
• Travel and Related Expenses Policy 
  • ​Travel and Reimbursement of Expenses Procedure

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Health & Wellbeing

• Biosafety Policy 
• Communicable Disease Policy (In development)
• Disability and Health Recovery Support Program Policy 
  • Disability and Health Recovery Support Program Procedure 
• Emergency Response and Business Resumption Plan (Under review)
• Health and Safety Policy (Under review)
  • Accident-Incident Reporting and Investigation Procedure - Under review. Please contact Health, Safety and Wellness for more information: Health [dot] Safety [at] rdpolytech [dot] ca (Health[dot]Safety[at]rdpolytech[dot]ca)
  • Animals on Campus Procedure  
  • Working Alone Office Procedure
  • Safety Eyewear Procedure and Eye Safe Program 
  • Safety Footwear Procedure 
• Sexual and Gender-Based Violence Policy 
  • Sexual and Gender-Based Violence Response Procedure 
  • Appendix A - Services and Supports 
• Smoking, Cannabis, and Tobacco Use 

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People and Culture

• Compensation Standard Practice (Under review)
• Conversion of Sessional Faculty Positions to Continuous Probationary Faculty Positions
• Criminal Record Check
• Employee Code of Conduct 
  • Reporting and Investigating Safe Disclosures Guidebook
• Employee Exit Policy (Under review)
• Faculty Performance Policy (Under Academic Policies)
• Grid Placement for Part-Time Faculty Standard Practice
• Interview and Relocation Expenses
• LAPP Membership
• Overtime
• Performance Accountability for Senior Administration
• Performance Enhancement Program - CUPE/AUPE/Exempt Staff
• Recognition of Staff
• Respectful Workplace and Learning Environment  
  • Respectful Workplace Training Procedure
  • Respectful Workplace and Learning Environment Complaints Procedure
• Safe Disclosure (Whistleblower) Policy 
  • Reporting and Investigating Safe Disclosures Guidebook
• Secondment of Faculty Members To External Organizations Procedure (in effect February 7, 2023)
• Secondment of Faculty Members To External Organizations Standard Practice (replaced by Secondment of Faculty Members to External Organizations Procedure February 7, 2023)  
• Vacation Leave Standard Practice
• Vacation Tracking Standard Practice

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Information Management and Technology

• Acceptable Use of Technology and Information Resources Policy 
• Information Access and Privacy Policy
  • Information Access and Privacy Manual
• Information Requests - Formal Access Standard Practice
• Records and Information Management Policy

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Research

• Information Access and Privacy Policy
  • Information Access and Privacy Manual
• Integrity in Research, Scholarly Activity, and Scholarship Policy 
  • Breach of Research Integrity Procedure 
• Intellectual Property Policy (Under review)
• Research and Teaching Involving Animals Policy
• Research Involving Humans Policy (Revised November 9, 2023) 
• Research, Scholarly Activity, and Scholarship Policy
  • Approving School Scholarship Standard Documents Procedure 
  • Research, Scholarly Activity, and Scholarship Procedure (Under review)
• Support for Research, Scholarly Activity, and Scholarship Policy 
  • Contracts for Research, Scholarly Activity, and Scholarship Procedure
  • Research Grant Management Procedure 
  • General Research Fund Procedure 

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Student

• Access to Student Academic Records Policy
• Accommodations for Students with Disabilities Policy
  • Accommodations for Students Procedure
• Respectful Workplace and Learning Environment Policy
  • Respectful Workplace and Learning Environment Complaint Procedure
• Sexual and Gender-Based Violence Policy 
  • Sexual and Gender-Based Violence Response Procedure 
  • Appendix A - Services and Supports 
• Smoking, Cannabis, and Tobacco Policy
• Student Appeals Policy
  • Student Appeal Procedure
• Student Intellectual Property Policy (Under review)
• Student Rights and Responsibilities Policy (See Student Rights and Responsibilities Policy under Academic) 
• Study Tours - Educational Travel Standard Practice (Currently proposed for rescission. Please see RDP Abroad or contact  international [at] rdpolytech [dot] ca (international[at]rdpolytech[dot]ca) for more information.)
• Study Tours - Educational Travel Opportunities for Students Guidelines (Currently proposed for rescission. Please see RDP Abroad or contact  international [at] rdpolytech [dot] ca (international[at]rdpolytech[dot]ca) for more information.)

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