Policies

This is the central repository containing the official version of all Red Deer Polytechnic policies and their related procedures which are currently in effect. These are distinct from the Board of Governors' policies. 

Red Deer Polytechnic policies and procedures are developed to:

• advance the Polytechnic’s vision, mission, core values and strategic direction;
• set behavioral expectations of employees, students and, where appropriate, third parties, visitors and volunteers;
• communicate roles and responsibilities;
• manage institutional risk; and
• promote operational efficiency, effectiveness and legal compliance.

Any individual at Red Deer Polytechnic may propose to create, revise or rescind a policy. Under the Policy and Procedure Framework, the first step is to complete a Policy Vetting Form. The form is reviewed by the Manager, Judicial and Academic Affairs, who provides a response based on the information provided.

The President is responsible for the final approval of proposed academic, administrative and academic-administrative policies recommended to the President by Academic Council, Service Council and Deans' Council.

Questions regarding the content of a particular policy or procedure should be directed to the Policy Administrator or Procedure Administrator as identified in the document.

General questions should be directed to: policy [at] rdc [dot] ab [dot] ca

Institution-wide policies are categorized as follows:

Academic | Administration | Financial Services | Health, Safety and Wellness | Information Management and Technology | Human Resources | Research | Student

Type Ctrl + F (find) to search for key words in the policy title.

Academic

• Academic Calendar (Revised - July 1, 2021)
  • Academic Calendar Procedure 
• Academic Freedom
• Academic Schedule
• Academic Standing
  • Academic Standing Procedure
• Accommodations for Students with Disabilities (Revised - July 1, 2021)
  • Accommodations for Students Procedure *New - July 1, 2021
• Admission to Credit Programs (Revised - July 1, 2021) 
  • Admission Procedure *New - July 1, 2021
• Assignment of Academic and Billing Credits to Courses
• Co-curricular Record
• Course Add, Drop, and Withdrawal
  • Course Add, Drop, and Withdrawal Procedure
• Course Outline
  • Course Outline Guidebook
• Credit Program Suspension, Cancellation and Reinstatement 
• Final Examinations
  • Final Examinations Guidebook 
• Grading and Assessment of Student Learning 
  • Grading and Assessment of Student Learning Procedure (Revised July 1, 2021)
• Graduation and Completion
  • Graduation and Completion Procedure
• Program Quality Assurance 
  • Program Development Procedure
  • Curriculum Development, Redevelopment, and Documentation Procedure
  • Formative Program Review Procedure
  • Annual Program Improvement Procedure
  • Apprenticeship Program Review (QIPR) Procedure
  • Credit Program Review (QIPR) Procedure
  • Accredited/Externally Approved Credit Program Review (QIPR) Procedure
  • External Reviewer for Program Review (QIPR) Procedure
• Recognition of Prior Learning and Transfer Credit
  • Assessment of Prior Learning Procedure
  • Transfer Credit Procedure 
• Research, Scholarly Activity, and Scholarship  
  • Research, Scholarly Activity, and Scholarship Procedure
• Student Academic Integrity and Academic Misconduct
  • Student Academic Integrity and Academic Misconduct Guidebook
• Student Appeals 
  • Student Appeals Guidebook
  • Student Appeal Form
• Student Awards (Revised - July 2, 2021) 
• Student Rights and Responsibilities
• Timetable Development for Programs
• Work Integrated Learning 
  • Work Integrated Learning Procedure

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Administration

• Alcohol at College Events and Facilities
  • Alcohol at RDC Procedure
  • Appendix A - Red Deer College Liquor Licence Summary
• Brand Standards
  • Social Media Manual
• Committees
  • ​Committees Guidebook
  • Terms of Reference Template
• Copyright
• Credit Program Suspension, Cancellation and Reinstatement
• Death of a College Community Member
  • Response to the Death of a Student Procedure
  • Response to the Death of an Employee Procedure
  • Response to the Death of a Board of Governors Member Procedure
• Enrolment Limits in Credit Courses
• Facility Booking and Rental 
  • Facility Booking and Procedure 
• Facility Planning and Space Allocation
• Freedom of Expression
• Green Housekeeping Procedure
• Honorary Degrees (Revised - November 15, 2021) 
  • Honorary Degrees Nomination Procedure
• Learning Management System
• Media Relations 
  • Media Relations Procedure
• Non-credit Programming
• Partnerships with External Organizations
• Policy and Procedure Framework Policy
  • Policy and Procedure Framework Manual
  • Policy Vetting Form
  • Academic Policies Procedure
  • Administrative Policies Procedure
  • Policy Template
  • Procedure Template
  • Manual Template
  • Policy Cover Sheet
  • Policy Feedback Form
  • Policy Approval Request Procedure
  • Policy Approval Request Form
• Professors Emeriti
  • Professors Emeriti Nominations Procedure 
• Risk Management
• Sales, Canvassing, Promotion, and Advertising on Campus
• Service Review
• Universal Design

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Financial Services

• Asset Disposal Standard Practice  
• Cash Collection and Deposits
• Donations: Gift Acceptance (Revised see Gift Acceptance & Management) 
• Endowments and Use of Endowment Funds (Rescinded - September 7, 2021)
• Gift Acceptance & Management (Revised - September 7, 2021)
• Hosting and Business Expenses
• Investments (Revised - October 7, 2021)
  • Discretionary Manager Performance Procedure
• Purchasing
  • Fee for Service Contracts Procedure 
• Reserves Policy
  • Reserves Procedure
• Signing Authority and Contractual Commitments 
  • Delegation of Signing Authority Procedure
  • Procedure for Executing Contracts and Agreements and Authorizing Transactions
  • Electronic and Digital Signatures Procedure
• Sponsorship Fundraising Standard Practice
• Travel and Related Expenses 
  • ​Travel and Reimbursement of Expenses Procedure

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Health, Safety and Wellness

• Accident-Incident Reporting and Investigation Procedure 
• Biosafety
• Cannabis on Campus
• COVID-19 Vaccination Policy
• Disability and Illness Management Standard Practice - Under review. Please contact Health, Safety and Wellness for more information
• Emergency Response and Business Resumption Plan
• Hazardous Material Disposal Procedure
• Health and Safety
  • Animals on Campus Procedure 
  • Working Alone Office Procedure
• Safety Eyewear Procedure
• Safety Footwear Procedure
• Sexual Violence Policy
  • Sexual Violence Policy Guidebook
• Smoking and Tobacco Use

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Human Resources

• Compensation Standard Practice
• Conversion of Sessional Faculty Positions to Continuous Probationary Faculty Positions
• COVID-19 Vaccination Policy
• Criminal Record Check
• Employee Code of Conduct
  • Reporting and Investigating Safe Disclosures Guidebook
  • Conflict of Interest Disclosure Form
  • Employee Code of Conduct Acknowledgment Form
• Employee Exit
• Employee Records Standard Practice
• Faculty Performance
  • Student Feedback Instrument (SFI) Interpretation Manual
• Grid Placement for Part-Time Faculty Standard Practice
• Harassment and Discrimination
  • Personal Harassment/Discrimination Formal Complaint Intake Form
  • Personal Harassment/Discrimination Respondent’s Complaint Response Form
• Hiring of Foreign Workers
  • Recruitment and Selection of Foreign Workers Guidelines  
• Interview and Relocation Expenses
• LAPP Membership
• Overtime
• Performance Accountability for Senior Administration
• Performance Enhancement Program - CUPE/AUPE/Exempt Staff
• Recognition of Staff 
• Safe Disclosure (Whistleblower) 
• Secondment of Faculty Members To External Organizations Standard Practice
• Vacation Leave Standard Practice
• Vacation Tracking Standard Practice

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Information Management and Technology

• Acceptable Use of Technology and Information Resources Policy 
• Information Access and Privacy
  • Information Access and Privacy Manual
• Information Requests - Formal Access Standard Practice
• Records and Information Management

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Research

• Integrity in Research, Scholarly Activity, and Scholarship  
  • Breach of Research Integrity Procedure
• Intellectual Property
• Research and Teaching Involving Animals 
  • Research and Teaching Involving Animals Procedure 
• Research Involving Humans
• Support for Research, Scholarly Activity, and Scholarship 
  • Contracts for Research, Scholarly Activity, and Scholarship Procedure
  • Research Grant Management Procedure
  • General Research Fund Procedure 

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Student

• Access to Student Academic Records  
• COVID-19 Vaccination Policy
• Student Intellectual Property
• Student Misconduct: Non-academic
  • Student Misconduct: Non-academic Guidebook
• Study Tours - Educational Travel Standard Practice
• Study Tours - Educational Travel Opportunities for Students Guidelines

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